Microsoft 365 - The collaborative working environment (v2)

Purpose

Use this new Microsoft working environment to increase your productivity through new ways of working based on online services, collaborative working and information sharing.

Target Group & Required Level

Every user who wants to discover or deepen their knowledge of all the functionalities of Microsoft 365.
No knowledge of Microsoft 365 is necessary.

Expected duration

9 hours 45 min (Video clips of 2 to 5 minutes on average).

Training content

Microsoft 365: environment, OneDrive for Business and SharePoint Online (v1)

This module provides you with interactive training consisting of 20 lecture videos, 20 assignments and 7 files of additional information.

Discover the Microsoft 365 environment
What you need to know about: Microsoft 365
Log on and get to know Microsoft 365
Introduction to profile page (Delve)
Manage profile data and page

Managing your files in OneDrive for Business
What you need to know about: OneDrive for Business
Creating a folder or file and adding files
Saving a file to OneDrive from an Office application
Opening and editing OneDrive files
Managing OneDrive files
Moving and copying files
Synchronising OneDrive files
Sharing files and folders
Creating an access link to a file or folder

Leveraging team sites and SharePoint Online libraries

What you need to know about: SharePoint
Teamsites
SharePoint libraries
Creating a folder or file and adding files to a library
Synchronising files in a SharePoint library
Saving a file in a library from an Office application
Opening and editing files in a library
Managing files in a library
Moving and copying files
Checking out a file
Managing file versions
Sharing a file or folder
Creating and managing access links to a file
Set an alert for a file, folder or library

Teams Working in teams with Microsoft 365 (v3)

This module allows you to watch a 2-hour-14-minute video.

Teams in general

Teams in the Microsoft 365 environment
Introduction to Teams
General best practices for Teams

Teams and channels

Becoming a member and creating teams
Team settings
Managing team members
Managing Channels
Adding and managing tabs
Messages in a channel
Adding files, emoticons, Gif files and stickers to messages
Publishing an announcement or a compliment Publishing in multiple channels
Replying to and managing messages Using mentions and tags Closing a team
Best practices: defining the goals, characteristics and management of a team
Best practices: organising teams and channels
Best practices: managing and decommissioning a team
Assignment description
Module 2 Teams and channels
Solution exercise Module 2

Chatting calls

Making private calls
Audio and video calls
Best practices for chatting and calling

Working on files together

Going to files
Uploading, creating and modifying files in a channel
Managing files and folders in a channel
Collaborating on files
Using notebooks
Best practices for working on files as a team
Assignment description Module 4
Working together on files
Solution exercise Module 4
Working together on files

Organising and participating in online meetings

Start meeting immediately and participate
Participating in a meeting
Planning a meeting
Meeting rooms for small groups
Taking minutes during a meeting and generating an attendance report
generate
Recording a meeting
Best practices for online meetings

Work more effectively

Search for content and people
Manage availability and notifications
Managing team settings
Best practices for a practical working environment

Outlook for the web The online email environment

This module contains a 1 hour and 13 minutes video.

Sending and receiving messages

Presentation web application Outlook
Create and send an e-mail message
Managing recipients of a message
Adding an attachment to a message
Setting the urgency and sensitivity of a message
Requesting read confirmation
Go to received messages
Reading a message
Replying to or forwarding a message
Managing received attachments

Managing messages

Searching messages
Sorting/Filtering messages
Managing email folders
Selecting Messages
Moving or copying messages
Managing important messages
Deleting messages
Managing junk mail
Managing out-of-office messages

Manage contacts

Discover People
Creating a contact
Managing contacts
Creating and managing a contact list
Finding contacts
Creating a Microsoft 365 group or joining an existing one
Managing a Microsoft 365 group

The Calendar

Discovering Calendar
Changing the view
Creating or changing an appointment or event
Scheduling and managing meetings
Replying to a meeting request
Sharing a calendar
Accessing a shared calendar

Office for the web The web applications of Microsoft 365

This module contains a 1-hour-29-minute video.

Office for the web

Introduction to online office applications
File management in online applications

Word

Word web application presentation
Brief tour of the main functionalities
Features of the web application
Strengths of the web application

Excel

Presentation web application Excel
Brief tour of the main functionalities
Features of the web application
Plus points of the web application Online questionnaire
Plus points of the web application: Creating a script

PowerPoint

Web application presentation PowerPoint
Short tour of the important functionalities
Features of the web application

Sharing files and collaborating

Sharing files with colleagues
Access files shared with and by you
Manage sharing files
Exchange information with file comments
Collaborating on a document
Keeping track of changes

OneNote for the web Creating and sharing your notes

This module contains a 28-minute video.

Notebooks and note taking

Discovering OneNote for the web
Creating your first notebook
Adding text to note
Inserting different items in a note
Dictating a note
Creating handwritten notes
Using OneNote Web Clipper

Optimising note blanks, note pages and notes

Structuring a note page
Organising pages and sections
Searching for notes
Managing notes
Unlocking a secure note

Collaborating with notes

Sharing notes
Managing changes and versions of shared notebooks
Using OneNote in Teams

Microsoft 365: Cases (v2)

Working mobile

Access important applications and data on the go from a smartphone or tablet
Hold a client presentation with a tablet
Working offline with a laptop or Surface tablet

Taking notes during an off-site appointment and making the most of them
Standard, mobile or web applications: which do you choose on the go?
Organising, attending and chairing a remote meeting
Organise a meeting and follow up on invitations
Easily organise and attend a remote meeting
Taking joint minutes

Taking multiple minutes
Share many and large documents
Collect employees' opinions and needs for a project
Organise and plan project tasks
Working together on a customer document
Managing project documentation appropriately with Teams

Personal effectiveness
Knowing if a colleague is available and choosing the best tool to contact them
Making the best use of your time
Search for certain information or documents